Section 138, Sale and Supply of Alcohol Act 2012

Thank you for choosing to apply for your Special Licence online. 

Use this cover page to assist you in lodging a complete Special Licence application.

Click here for further information on applying for a Special Licence.

Fees

Click here for more information on licensing fees and how to estimate your licensing fee.
Application fees are set by the Ministry of Justice. For more information see www.justice.govt.nz

The form will automatically calculate the fee based on your answers to questions but please note that it is Hamilton City Council that determines the final application fee so you may be charged further fees before your licence is granted.

General Information:

• An application for a Special Licence MUST be lodged at least 20 working days before the event(s) is to be held.
• For large events, an application for a Special Licence is to be lodged at least 30 working days before the event(s) is to be held.

For large scale events:

The District Licensing Committee may require that an applicant provide any or all of the following for a large scale event:

• An alcohol management plan describing how the applicant proposes to deal with matters such as security, monitoring, interaction with local residents and public health concerns.
• The applicant may be required to attend a meeting with a licensing inspector. The applicant will be contacted after the application has been received to arrange an appointment.

More than one day or one event:

If this application is for more than one day, then the days and events must be related in similarity (number and types of people, location, type of event) - such as;

• The same event over a number of days - i.e. 3 day home show, race meetings, series of weekday fundraiser competition.
• Small clubs or similar organisations that do not hold a permanent licence. There needs to be many similarities - i.e. One club night a month for the same people and hours event with different themes.
• Function centre for different private functions where the numbers, venue and hours are similar.

Otherwise a separate application and fee is required.

Supporting documents you need to provide:

To complete this online form, you will need to attach the following electronic documents. Please ensure you have these documents scanned and ready to attach (preferably as PDFs) before continuing with the form:

• Copies of each Manager's Certificate for those managing the event (if applicable).
• If the applicant is NOT the premises owner then a written statement from the owner of the building/property giving consent to the applicant for alcohol to be sold or supplied on the premises (Note that the written consent must be for the same party as detailed in the applicant section of this form).
• Detailed A4 scale (with measurements) site plan of the premises/site showing

                i        Those areas that are to be used for the sale or supply of alcohol.
                ii       Those areas (if any) that are to be designated as restricted or supervised areas.
                iii       The principal entrance.
                iv       Location of all food outlets and other relevant activities.

• A complete list of food and non/low alcoholic beverages provided (menu).
• Proof establishing the event(s) as genuine, special or particular occasion(s). Such as a program of activities / copy of ticket for public events / invitation for private events / promotional material etc.
• If a large event - an alcohol management plan.

If you are applying for the Special Licence on behalf of someone else:

• A copy of the authority to act as an agent of the applicant, signed by the applicant.

Once you have the electronic documents ready to attach, please click Continue.